Core Platform Features
The essential tools every music school needs, built for scale and reliability.
Smart Scheduling
Intelligent calendar management that prevents double-bookings, handles recurring lessons, and automatically finds available slots for makeup lessons.
- Drag-and-drop calendar interface
- Recurring lesson patterns
- Automatic conflict detection
- Staff availability management
- Room/resource booking
Flexible Payments
Bring your own Stripe or GoCardless account, or use our managed payment solution. Full control over your payment processing with zero markup.
- BYOP (Bring Your Own Provider)
- Direct Debit via GoCardless
- Card payments via Stripe
- Automatic invoicing
- Failed payment recovery
Student Management
Complete CRM for your music school. Track student progress, manage trial-to-active conversions, and keep detailed records of every interaction.
- Student profiles with full history
- Trial to active workflow
- Family/guardian management
- Custom fields and tags
- Bulk actions and imports
Analytics & Reporting
Real-time insights into your business. Track revenue, student retention, tutor performance, and more with beautiful dashboards.
- Revenue tracking and forecasting
- Student retention metrics
- Tutor utilization reports
- Attendance statistics
- Custom report builder
And so much more...
Every feature you need to streamline operations and delight your students.
AI-Powered Reports
Generate professional progress reports and year-end summaries with AI. Save hours on administrative tasks while delivering personalized feedback.
Multi-Channel Communications
Connect your preferred email provider (SendGrid, Mailchimp, Resend, and more), SMS via Twilio, plus built-in in-app messaging.
Video Lesson Platform
Host instructional videos, makeup lesson recordings, and student resources with integrated video hosting and analytics.
Native Integrations
No Zapier needed. Full OpenAPI specification and webhooks for seamless integration with your existing tools and workflows.
Makeup Credit System
Flexible makeup lesson policies with configurable credit quotas, expiration rules, and automated tracking.
Trial Conversion Workflow
Streamlined process from trial booking to active student with automated follow-ups and conversion tracking.
Enterprise Security
SOC 2 compliant infrastructure, encrypted data at rest and in transit, role-based access control, and audit logging.
Multi-Location Support
Manage multiple branches or locations from a single dashboard with location-specific settings and reporting.
Parent Portal
Give parents access to view schedules, track progress, manage payments, and communicate with tutors.
Document Management
Store and organize contracts, certificates, lesson materials, and other documents securely in the cloud.
Why choose Melodemia?
See how we compare to generic scheduling software and legacy music school solutions.